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Senior Manager, Federal Grant/Award Compliance

Senior Manager, Federal Grant/Award Compliance

Nonprofit Jobs

Washington, DC

The Defenders of Wildlife seek a Senior Manager, Federal Grant/Award Compliance is responsible for ensuring that Defenders conforms to all applicable compliance rules, regulations, and laws, as they pertain to obtaining, spending, managing, and reporting on Federal grants and awards. This position works closely with the Development staff on the acquisition and periodic reporting of federal awards/grants; with the Program staff on the ongoing management and spending of federal grants; and with the Finance department on the reconciliation of spending and audit of federal grants/awards.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

  • Overall federal grant/award compliance:
    • Identify all federal grants/awards received for carrying out federal programs, including those in which the Organization is the direct recipient from the Federal Agency and for those in which the Organization is a sub-recipient from a pass-through entity.
    • Maintain a list of all federal grants/awards received to include CFDA title and number.
    • Prepare Indirect Cost Rate Proposal for submission and approval by identified Cognizant Agency.
    • Establish internal controls and procedures to provide assurance that federal grants/awards are managed in compliance with laws and specific grant/award requirements to mitigate any audit findings (see details under OMB Circular A-133 Compliance Supplement responsibilities section below).
    • Maintain the current schedule of expenditures of federal awards, reconciling it monthly to the Organization’s project management database. Complete and file annual schedule of expenditures of federal awards.
    • Maintain accurate and complete federal grant/award records for review by awarding agency, pass through entity, or GOA.
    • Prepare all documents and respond to all requests related to Federal contracts/awards required as part of the annual Single Audit, if applicable.
  • Ensure ongoing compliance with OMB Circular A-133 Compliance Supplement, and supporting Circulars A-110 and A-122, governing the expenditure and management of federal grants/awards to include:
    • Identify the compliance requirements, from the compliance matrix of OMB Circular A-133 Compliance Supplement, that are specific to, and have a material effect on, each federal grant/award.
    • Meet with program staff to fully discuss the specific compliance requirements applicable to each grant/award and discuss any procedures needed to ensure compliance. Act as a resource to program staff on all questions related to compliance requirements applicable to federal grants/awards.
    • Review all federal grant/ award expenditure requests to ensure adherence to applicable compliance requirements (including: activities allowed; allowable costs per Circular A-122; eligibility; period of performance; and procurement and suspension/debarment per Circular A-110).
    • Appropriately track all payments received from a Federal agencies/pass through entities to ensure adherence with applicable compliance requirements (including: cash management; and program income).
    • Complete appropriate filings including SF 270, SF425, etc. to ensure adherence with reporting compliance requirements as applicable.
    • Track federal grant / award activities to ensure adherence to additional compliance requirements as applicable (including: equipment management; matching; and subrecipient monitoring).
  • Additional:
    • Serve as a resource for Development, Program and Finance staff on new and emerging areas of federal grant/award compliance; provide clear guidance for achieving and maintaining compliance
    • Maintain files records of all federal grant/award filings
    • Perform all other related duties as assigned.

QUALIFICATIONS 

Education: Bachelor’s (B.A./B.S.) degree or equivalent

Experience: 6 years of relevant experience

Preferred qualifications: 3 years of public accounting

An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above. 

Knowledge, Skills, Abilities for Professional 4

Administrative

  1. Ability to accurately maintain electronic and physical records
  2. Anticipate and meet the needs of internal and/or external stakeholders delivering excellent service

Communication

  1. Ability to clearly and accurately communicate with internal and external stakeholders
  2. Ability to articulate complex ideas clearly, accurately and concisely
  3. Ability to convey effective messages to broad and diverse constituencies
  4. Ability and willingness to effectively represent Defenders’ interests in external environments
  5. Ability to exert influence and build consensus with internal and external stakeholders

Critical Thinking

  1. Ability to handle sensitive and confidential matters with discretion
  2. Strong research and data analysis skills, including ability to gather and synthesize information from multiple sources to produce high quality work products in a consistent, efficient, accurate, and timely manner
  3. Creative problem-solving and troubleshooting skills with willingness to experiment and innovate new methods.
  4. Facilitate and promote the integration of diversity, equity and inclusion strategies into Defenders’ work
  5. Ability to independently exercise appropriate judgment in response to complex and/or fluid environments
  6. Strategic thinker with the ability to take high-level strategy and translate into relatable points and action steps.

Project Management

  1. Ability to work well under pressure and tight deadlines while balancing competing assignments
  2. Ability to remain flexible and adaptable to shifting priorities while remaining responsive to urgent requests
  3. Ability to take ownership of a project or process and to use problem solving skills to resolve issues
  4. Ability to manage deadlines on multiple cross-functional projects in a dynamic environment
  5. Demonstrated ability in managing competing interests on complex issues
  6. Ability to independently initiate project and initiative ideas; managing projects and initiatives through to completion

Coalition and Community Engagement (if applicable)

  1. Strong interpersonal skills and ability to form effective working relationships with diverse constituencies including federal/state agencies; elected officials and their staff; Defenders’ members and donors; private landowners; hunters and anglers; community leaders; religious, scientific, and academic communities; and /or the general public.
  2. Ability to lead diverse stakeholders in collaborative activities, to anticipate policy issues impacting wildlife and make recommendations within Defenders, other organizations, and coalitions.
  3. Networking skills to engage with leaders in the conservation community, federal and state agencies, NGOs, and other organizations.

Leadership and Management (if applicable)

  1. Ability to foster a team culture which models the tenets of the Commitment Statement
  2. Ability to connect employees and their work to Defenders’ mission
  3. Ability to set and maintain clear expectations, ensuring clarity of roles, accountabilities, and responsibilities
  4. Ability to ensure that staff have the skills and support required to perform at the highest level
  5. Working knowledge of Defenders’ business and people systems and processes 

Visit www.defenders.org to apply. 

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Additional Info

Job Type : Full-Time

Education Level : Bachelors Degree

Experience Level : Mid to Senior Level

Job Function : Development, Marketing/Communications, Account Management

Location : Washington, DC

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