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Special Events Coordinator

Special Events Coordinator

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Milwaukee, WI (Telecommuting is Negotiable)

The International Office for the School Sisters of St. Francis in Milwaukee, Wisconsin, a Catholic Women Religious Community, and non-profit organization is looking for a Special Event Coordinator to assist the Director of Mission Advancement in advancing the vision and mission of the congregation. 

The Special Events Coordinator will be responsible for the management of special events that raise revenue while engaging various constituencies.


  • Partner with the Director of Mission Advancement to grow and enhance current special events while developing event strategies to increase engagement and cultivation of key constituencies.
  • Coordinate all the details of events including preparing the event budget and supervising of event.
  • Coordinate and monitor event timelines and ensure all deadlines are met.
  • Initiate, coordinate and/or participate in all efforts to publicize the event including the editing and designing of promotional materials.
  • Coordinate event logistics, including registration and attendee tracking, pre and post-event evaluations. Prepare nametags, materials, gift bags, registration lists, seating cards, etc.
  • Work closely with the Director of Mission Advancement in the creation and theme of special events.
  • Track event finances including check requests, invoicing and reporting.
  • Other duties as needed.

Qualifications and Skills

  • A bachelor’s degree preferred
  • 2 or more years of experience in special event planning required
  • Team-oriented with a strong work ethic.
  • Organized with a focus on the ability to prioritize and manage multiple projects and deadlines.
  • Highly developed interpersonal skills with the presence and personal style to represent the School Sisters of St. Francis Mission to diverse constituents
  • Proficient in usage of MS Word, Excel and PowerPoint software
  • Available to work a flexible schedule including some evenings, weekends as needed.
  • Driver’s license required.

This is a part-time, 24-hour per week, benefit eligible position that includes health/dental/vision insurance, company paid short-term and long-term disability, life insurance and 403(b) employer contribution and paid vacation/holiday time.


Additional Info

Job Type : Part-time

Education Level : Bachelors Degree

Experience Level : Mid Level

Job Function : Development

Location : Milwaukee, WI (Telecommuting is Negotiable)

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