Associate Gift Registrar

Come join a team of dedicated staff at an exceptional time for the Smithsonian. In 2024, we launched the Smithsonian Campaign for Our Shared Future, the largest fundraising campaign in the institution’s history. The campaign, which runs through 2026, aims to raise $2.5 billion to support all Smithsonian museums and centers—each with a vision to achieve a better future for all. The Smithsonian is also raising support for a series of signature programs, events, and exhibitions to celebrate the nation’s 250^th anniversary in 2026. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian. There is no better time to join this amazing Institution.

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central advancement organization for the Institution. In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution. The office engages with staff throughout the Smithsonian in accomplishing their goals.

Key Responsibilities

The Office of Advancement seeks to hire an experienced Associate Gift Registrar who performs a variety of operational activities related to processing and receipting of charitable contributions to the Institution’s two newest Museums: The National Museum of the American Latino and the Smithsonian American Women’s History Museum. This position is part of a team that is responsible for gift registration and recording, gift modifications, and coordination with unit colleagues regarding gifts to the Institution. This position includes daily communication with unit colleagues, careful entry and maintenance of donor biographical and gift data, preparation of daily bank deposits, gift reporting, and documentation of process efficiencies in preparation for the transition to a new Institution-wide CRM, and completion of ad hoc projects as assigned by the Gift Registrar.

Skills, Knowledge, and Expertise

Applicants must have a minimum of two years of experience in gift entry, knowledge of IRS charitable contribution regulations and how they relate to financial accounting practices, preferably in complex higher education or a large cultural or environmental organization. Knowledge of donor database software (e.g., Advance, RE or Banner), accounting systems, and Microsoft Office is desired. Strong organizational, relationship, collaboration, and communication skills as well as the ability to work independently are essential. Applications should demonstrate the ability to coordinate complex procedures and to manage multiple projects simultaneously. The successful candidate will have a passion for learning and exploration, and the desire to join an innovative and growing operation.

Applicants who wish to qualify based on education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

Any false statement in your application may result in your application being rejected and may also result in termination after employment begins.

Application Instructions

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery." Interested candidates should submit their resumes and a cover letter using this link by February 14, 2025. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week. Relocation expenses are not paid.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.