Corporate Giving & CSR Administrative Assistant

Department: Corporate Development 
Position Reports To: Corporate Philanthropy Manager 
Classification: Non-Exempt 
Job Level: Individual Contributor 

About Food For The Poor 
Food For The Poor, one of the largest international relief and development organizations in the nation, does much more than feed millions of the hungry poor primarily in 17 countries of the Caribbean and Latin America. This interdenominational Christian ministry provides emergency relief assistance, clean water, medicines, educational materials, homes, support for orphans and the elders, skills training and micro-enterprise development assistance. "Join us in our mission to serve the poorest of the poor." 

Overall Responsibility: 
The Corporate Giving & CSR Assistant provides administrative, operational, and coordination support to the Corporate Development team, with a primary focus on workplace giving, matching gifts, corporate social responsibility (CSR) initiatives, and related corporate engagement activities. This role supports the efficient administration of corporate giving programs through accurate processing, tracking, documentation, and follow-up related to employee giving campaigns, matching gift opportunities, and corporate donor interactions. 

Working closely with the Manager, Corporate Relations, Business Development and CSR, the Assistant helps maintain organized systems, accurate records, and timely communication across corporate giving platforms and internal databases. The role also supports report preparation, campaign coordination, donor inquiries, meeting logistics, and general administrative activities that contribute to the overall effectiveness of the Corporate Development function. 

This position requires strong organization, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. 

Key Responsibilities: 

• Administrative & Operational Support 
  • Provide day-to-day administrative support to the Corporate Relations and CSR function 
  • Prepare basic materials such as donor summaries, meeting notes, and internal documents 
  • Organize digital files, forms, and corporate giving resources 
  • Schedule meetings and coordinate calendars as requested 
• Workplace Giving & Matching Gifts Support 
  • Assist in processing workplace giving and matching gift submissions through corporate platforms (e.g., Benevity, CyberGrants, YourCause) 
  • Monitor matching gift systems (e.g., Double the Donation) and flag pending actions for follow-up 
  • Track matching gift activity and ensure proper documentation is completed 
  • Support follow-up requests for gift confirmations and required documentation 
• Data Entry & Reporting 
  • Enter and update donor and corporate engagement information in CRM systems (e.g., Studio Enterprise) 
  • Maintain accurate records of workplace giving, matching gifts, and corporate interactions 
  • Assist in preparing basic reports and summaries for internal use 
  • Compile spreadsheets and track data related to campaigns and corporate engagement 
• Corporate Giving Platform Support 
  • Assist in maintaining organizational profiles across corporate giving platforms 
  • Update basic content such as organization descriptions, logos, and impact statements 
  • Support posting of updates or campaign-related information as directed 
• Donor & Employee Support 
  • Respond to basic inquiries from corporate donors and employees regarding matching gifts and workplace giving processes 
  • Provide general guidance on how to submit donations or matching gift requests 
  • Escalate complex inquiries to the Manager as needed 
• Campaign & Outreach Support 
  • Assist in coordinating workplace giving campaigns and employee engagement initiatives 
  • Support preparation of materials such as emails, flyers, and basic campaign content 
  • Coordinate with internal teams to support campaign execution 
• Additional Responsibilities 
  • Support special projects and initiatives as assigned 
  • Perform other administrative duties as needed to support the Corporate Development team 

Education & Experience: 

• Associate’s or Bachelor’s degree in Business Administration, Communications, Nonprofit Management, or related field preferred 
• 1–3 years of administrative, data entry, or coordination experience 
• Experience in nonprofit, fundraising, or corporate environments is a plus 

Skills: 

• Strong organizational and administrative skills with attention to detail 
• Ability to manage multiple tasks and meet deadlines 
• Basic proficiency in Microsoft Office (Excel, Word, Outlook) 
• Experience with CRM or database systems preferred 
• Clear written and verbal communication skills 
• Customer-service mindset with ability to respond professionally to inquiries 
• Ability to follow processes and maintain accurate records

Physical Requirements:

In an 8-hour day, employee must:

• Sit:  6 hours
• Stand: 1 hour
• Walk: 1 hour

Employee's job requires:

• Bend: Occasionally
• Squat: Occasionally
• Crawl: Not at all
• Climb height: Not at all
• Reach above shoulder level: Not at all
• Crouch: Not at all
• Kneel: Not at all
• Balance: Not at all
• Push/Pull: Not at all

Employee's job requires he/she carry: 

• Up to 10 lbs: Occasionally
• 11-24 lbs: Occasionally
• 25-34 lbs: Not at all 
• 35-50 lbs: Not at all 
• 51-74 lbs: Not at all
• 75-100 lbs: Not at all

Job requires employee use feet for repetitive movement as in operating foot controls: N/A

Job requires employee use hands for repetitive action such as: 

• Typing/simple grasping: Right & Left
• Firm grasping: None
• Firm manipulation: None

Employee's job requires: 

• Working on unprotected heights: no
• Being around moving machinery: no 
• Exposure to marked changes in temperature and humidity: no 
• Driving automotive equipment: no 
• Exposure to dust, fumes, and gases: no